Service 02
Stay on the right side of compliance — steadily and without fuss
Client account reconciliation handled on a consistent schedule, with clear documentation that demonstrates your control environment is exactly as it should be. Partners stay informed. The practice stays assured.
What this gives you
The assurance that your client account stands up to scrutiny
There is a particular confidence that comes from knowing your client account reconciliations are current, your documentation is in order, and that if anyone asked to see your records today, you could produce them calmly and without needing to prepare anything first.
That is what this service is designed to provide — not a one-off exercise, but a steady, well-maintained control environment that keeps your compliance position solid month after month.
Regular, documented reconciliations
Client account balances reconciled on an agreed schedule, with each reconciliation documented clearly so the history of your control environment is always on hand.
Clear compliance reporting
Reports that present the state of your client accounts plainly — so partners can review the position at a glance without having to interpret raw data or chase for summaries.
A stable control environment
Compliance is not a point-in-time event. This service maintains the structures that keep your practice consistently well-controlled — so there are no sudden catches to address under pressure.
What firms often experience
The compliance pressure that builds when reconciliations fall behind
Reconciliations that slip past their due date
When the practice is busy, reconciliation tasks are among the first things to be deferred. Each deferral is small — and then, collectively, they represent a compliance gap that requires real effort to close.
Differences that are not investigated promptly
Small unexplained differences in a client account are easy to overlook in the moment. Left uninvestigated, they become harder to trace, and what started as a minor reconciling item can develop into something that requires considerable work to resolve.
Partners who are not fully confident in the position
If the compliance reporting is not current, it is difficult for partners to assess the state of the client account with any confidence. That uncertainty has a way of making itself felt in partnership discussions and in dealings with auditors or regulators.
These are familiar patterns in busy legal practices — and they are straightforwardly addressed by having someone whose job it is to keep the reconciliation and compliance function working consistently.
Our approach
Reconciliation and compliance handled as a structured, ongoing function
Rather than treating reconciliation as an occasional task, we treat it as a control that requires consistent attention. The schedule is agreed in advance and kept to — so the documentation is always current and the reporting always reflects the actual position.
Agreed reconciliation schedule
We agree the reconciliation frequency at the outset — whether weekly, fortnightly, or monthly — and we keep to it. You do not need to chase or remind us. It is simply done.
Differences followed up promptly
When a reconciliation reveals a discrepancy, it is flagged and investigated straight away — while the trail is still fresh and the resolution is still straightforward.
Compliance reporting for partners
A clear report at each period end so partners can see the compliance position without needing to examine underlying records. Plain language, relevant figures, nothing superfluous.
Working together
A quiet, reliable presence in the background
We begin by understanding your current reconciliation arrangements — how they are currently managed, how frequently, and where the gaps are. That gives us a clear starting point and means we can bring things up to date before establishing the ongoing rhythm.
Once the scope is agreed, the service runs consistently without requiring much of your time. You receive your compliance reports on schedule. If anything needs your attention, we tell you directly and clearly.
The aim is that compliance stops being a source of background anxiety and becomes something you can account for calmly — because the work is being done steadily and the documentation supports that.
Review of current position
We assess where the reconciliations currently stand and what, if anything, needs to be brought up to date before the ongoing service begins.
Agreed scope and schedule
We document what will be reconciled, how often, and what the compliance report will contain — so there is no ambiguity from day one.
Ongoing reconciliation work
Each reconciliation is completed on schedule, differences are investigated, and the documentation is maintained so the compliance history is always available.
Regular compliance reports
Partners receive a clear report at each agreed interval, confirming the compliance position and highlighting anything that has required attention or resolution.
Investment
$360 per month
A fixed monthly fee for a service that keeps your client account compliance position current and well-documented throughout the year. No variable charges, no surprises.
For the discipline it provides and the compliance assurance it maintains, this is a considered and proportionate investment in the integrity of your practice's client account function.
What's included
- Regular client account reconciliations on an agreed schedule
- Documentation of each reconciliation for the compliance record
- Prompt investigation of any discrepancies identified
- Clear compliance report at each period end for partners
- A maintained compliance history ready for audit or review
- Direct communication when anything requires partner attention
- Support from a specialist familiar with legal practice frameworks
Why it holds up
A structured approach to a function that demands consistency
Reconciliation is not a task that benefits from being done brilliantly once. It benefits from being done properly, every time, on schedule. That is the discipline this service provides.
Frequency matters
Catching issues when they are still manageable
The value of regular reconciliation is that it catches discrepancies while they are still easy to trace. A difference identified the week it arises is a small administrative task. A difference identified six months later is a potentially significant investigation.
Documentation as evidence
A compliance record that demonstrates the work was done
A reconciliation that was done but not documented is, from a compliance perspective, almost as problematic as one that was not done at all. Proper documentation is part of what we maintain — not an afterthought.
Reporting clarity
Partners informed without needing to be accountants
Compliance reports are written to be read by partners who are lawyers first. Plain language, a clear summary of the position, and flagging of anything that needs a decision — not technical accounting output that requires interpretation.
Audit readiness
Nothing to prepare when someone asks to see the records
Whether the review comes from an internal partner question, an external auditor, or a regulatory inspection, the documentation is already in order. The preparation has already been done, continuously, throughout the year.
Our commitment
You should always be able to rely on what we deliver
If the reconciliations are not being completed on schedule, or if the reporting is not giving you the clarity you need, we want to hear about it. Our commitment is to maintain the service to the standard we agreed — and to address any shortfall directly and without delay.
Before you make any decision, we are glad to have a no-obligation conversation about your firm's current compliance position and how this service could support it. There is no pressure and no obligation in that initial discussion.
Initial consultation at no cost or obligation
We talk through your situation and whether we are the right fit — nothing more.
How to begin
A simple path to a well-maintained compliance function
There is no lengthy proposal process. Here is what happens from your first message.
Send us a message
Tell us about your firm and where the compliance function currently stands. A brief description is enough to start the conversation.
We respond promptly
You will hear back within one working day — either with a few questions or with a proposal for a short call to discuss your situation in more detail.
We agree the scope
Reconciliation schedule, reporting format, and monthly fee are set out clearly before anything begins. You know exactly what to expect.
Client Account Reconciliation & Compliance
A compliance function that runs steadily — month after month
From $360 per month, with a clear scope and a consistent, documented approach. If your practice would benefit from reliable reconciliation and compliance support, we would be glad to talk.
Get in touchOther services
Explore what else Lexbry offers
Service 01
Practice & Client Account Bookkeeping
Careful bookkeeping that keeps firm funds and client funds properly separated, with regular reconciliations carried out to the standard the rules require.
Service 03
Year-End Accounts & Partner Reporting
Year-end accounts and partner reports prepared in plain terms — drawings, profit shares, and key figures explained so partner conversations stay calm and well-informed.